| TERMS AND CONDITIONS |
Letter of Agreement
This letter of agreement is made and entered into as of the Date specified on the Proposal which constitutes a confirmation of the following details pertaining to the event with Oceana Grill/Oceana Events.
First Option:
The above mentioned arrangements are being held on a first option basis until you supply the required deposit or credit card information to secure the party. Should there be another group inquiry for the specified date before you have made a definite commitment, we will give you notice to exercise your option and book on a definite basis. If you do not commit on a definite basis within 48 hours after notice of the option deadline, all space will be released. At such time, neither party will have any further obligation under this agreement.
Guarantee
The charges and costs for the Event are set forth on the amount specified on the Proposal of the agreement. Certain charges and costs are based upon the number of people attending the Event. You acknowledge that we will rely for the purpose of ordering products and supplies, as well as in providing personnel, on the number of guests which you state on the Proposal portion of the agreement will be attending the event. Accordingly, you must inform us in writing within (5) business days prior to the Event, of the final guaranteed number of guests that will attend the Event. In the event that the number of guests attending the Event is greater than the guaranteed number of guests, we will use our reasonable efforts to accommodate the guests, as well as any other costs reasonable incurred by us to accommodate the additional guests. No deductions in the event price will be made in the event that less than the final guaranteed number of guests attends the Event. If no guarantee is communicated to us in writing as described above, you will pay us for the number of guests indicated on the Proposal of the agreement, or actual guest count whichever is greater. Oceana must have (5) business days prior notice regarding number of guests.
Compliance with Law
Both parties will comply all the laws of the United States and the State of Louisiana, all ordinances of the City of New Orleans and all the rules and requirements of the police and fire departments, or other municipal authority of the City of New Orleans, and will obtain and pay for all necessary permits and licenses, and will not do, nor suffer to be done anything on said premises during the term of this agreement in violation of any such laws, ordinances, rules or requirements, and if a party’s attention is called to any such violation, the violating party will immediately desist from and correct such violation. Legal Drinking age is 21.
Conduct of Event Policies
Each party hereby assumes full responsibility for the character, actions and conduct of all its agents and employees. Oceana does not guarantee the safety of you or your guests; however, Oceana shall provide the same level of security to the attendees as in standard in the industry. You agree that you shall not injure, mark nor in any manner to deface said premises, and shall not cause or permit anything to be done whereby the location shall be in any manner injured, marred or defaced; and will not drive or permit to be driven nails, hooks, tacks, staples, or screws into any part of said building and will not make, nor allow to be made, alterations of any kind therein.
No decorative or other materials shall be physically attached to the building, furniture or fixtures without prior consent from Oceana. If the location, or any portion of the building, during the term of this agreement shall be damaged directly by the act or negligence of you or your invitee’s or guest’s, or any person admitted to said premises by you, you will pay Oceana upon demand such sum as shall be necessary to restore said premises to their present condition, Oceana will provide the client with written documentation of such repairs in order to receive reimbursement for said costs.
It is understood that Oceana reserves the right to eject any objectionable person from said building, or to refuse to serve any person appearing to be under the influence of alcohol and upon the exercise of this authority through its manager or agents you hereby waive all right and claims against Oceana as a result of such ejection or refusal to serve alcohol. Oceana management will provide a verbal warning prior to ejecting the guest(s) from the premises.
It is hereby understood that Oceana Grill may take and use the likeness and/or photographic image(s), in any public media, including radio, television, internet or print. The intended use of such images and audio is for advertising, marketing, fundraising, or promotional purposes of Oceana Grill.
Room: Private Dining Room
Oceana Grill reserves the right to reassign function room to best accommodate the size and needs of each function. The private room will be held for thirty minutes after the designated start time for your event, unless other arrangements are made with on-site management. In the event that you desire to extend more time in the private room, additional hourly fees will apply based on contract’s sale amount divided by length of event.
Cancellation Policy
CONTRACTED CLIENT shall be responsible for the following of the guaranteed amount of the estimated total revenue:
120 days to 46 days 50%
45 days to 25 days 75%
25 days to date 100%
If the contract is executed within 25 days of the date of the event any cancellation will incur 100% of the estimated amount due.
Force Majeure
The performance of this Agreement by either party is subject to any emergency making it illegal or impossible to provide facilities or to hold the meeting, including, without limitation, acts of God, war, government regulations, disaster, civil disorder, or curtailment of transportation facilities which affects at least 40% of the registered attendees. This Agreement may be terminated without liability for any of the above reasons by written notice from one party to the other within ten (10) days of such occurrence or receipt of notice of any of the above occurrences.
Deposit Requirements
A non refundable deposit amount specified by the contractor is required to confirm this reservation in the form of one of the following credit cards: Visa, MasterCard, or American Express. This deposit will go towards the total amount owed.
Securing Reservation
A credit card is required to secure this reservation. Your card may be charged a cancellation fee according to the terms of the contract.
Method of Payment
Final payment for the event will be due no later than 24 hours prior to the day of the event. Any overages will need to be paid at the end of the event.
Credit Card Information
All personal information is kept strictly confidential, and only used for the purposes necessary to fulfill this contract. To secure your reservation or pay deposit by credit card, please supply us with the following payment information:
Interest/Cost:
Interest will accrue daily and be payable on all undisputed amounts which have been due and owing to Oceana/Oceana Events at the rate of 18% per annum. You agree to reimburse us for all reasonable costs and expenses we incur, including, but not limited to, attorney’s fees and court costs which we incur in enforcing the provisions of the agreement.
Conclusion
If the above details meet with your approval, please sign below. If there is any alteration, change, and/or addition made to this contract by you or your organization, the agreement will not be considered binding upon Oceana Grill until such alteration, change, and/or addition has been agreed upon and signed by an authorized representative of Oceana. We look forward to being of service to you and your guests.
**Please note in the event of all parties that stairs will have to be climbed.
**If driving, due to no designated parking, please allow at least 45 minutes prior to your reservation to locate parking